Author: Małgorzata Młynarska

The electronic circulation and approval of purchase documents is an autonomous part of our main NOVO Property Management module. Using this functionality, users have access to an extensive register of contractors / suppliers, with quick addition of new contractors to the system by means of integration with the Central Statistical Office (NIP) database. The system enables the archiving of contracts (and other documents) with suppliers, instant and intuitive addition of a purchase document to the system with the possibility of previewing, on the screen of adding a purchase document, a scan of the purchase document in order to, for example, verify invoice data. The system can send automatic e-mail alerts (notifications about purchase invoices waiting for approval) to people who are in the approval path of purchase documents (per department, cost category, financial limit), and allows to reflect virtually any path of approval in accordance with the client’s internal procedures. An instant preview of the complete purchase document approval history, assigning a purchase document (invoice item) to a specific cost category and budget, a group of rent units, as well as the possibility of integration with the accounting system to automate the posting of approved invoices are additional “flavours” that will certainly users will appreciate. It is also worth adding that it is also possible to parameterize and implement the functionality of Generating transfer packages to the bank for purchase invoices submitted for payment, along with checking the “White List” and the split payment mechanism, along with an appropriate report, which will virtually completely automate the process of managing the circulation of purchase invoices in organization.

Below are sample screens from the NOVO Property Management module