Category: EN_ProduktFunkcje

The NOVO FM module uses extensive equipment categorization, which uses 5 levels of categorization, and which has been prepared in cooperation with experienced FM managers. The user can also use his own categorization, which can be easily entered into the system using predefined Excel spreadsheets. And the technical equipment itself can be described by several parameters, e.g. date of purchase, recommended inspections, manufacturer, brand, life cycle etc.

Below are sample screens from the NOVO Facility Management module

Extensive key data registers enable efficient work with the NOVO PM module, making property management even more effective. Dozens of fields describing individual SPVs’ / property landlords, the facilities themselves (including plots of land, GPS locations, contact/registry data, mortgage register IDs’, GLA, etc.), tenants and suppliers (together with full contact details of the contact persons at these contractors), rent units (together with the possibility of locating them on the floor map of the facility, presenting them in units or m2, grouping them into groups of rent units, plugging in utility consumption meters, etc.) as well as more than 150 parameters for each lease contract, make NOVO PM effective in the daily work of property managers and those responsible for finance area in the organization

Below are sample screens from the NOVO Property Management module

The NOVO PM module automates the process of issuing sales documents, including e.g. sales invoices for hundreds of tenants in a very short time, also in many facilities (via portfolio invoicing feature) at the same time, also enabling the issuance of many other types of sales documents related to the lease, as well as any invoices for contractors in the case of one-off events. The system also enables the collective generation of correction VAT invoices, which further improves the management of the sales documentation process, especially when it is necessary to correct multiple sales invoices for many contractors-tenants. The system also allows for fully automatic generation and sending of electronic invoices to contractors-tenants.

Below are sample screens from the NOVO Property Management module

The NOVO PM system automates the process of accounting for the consumption of all types of utilities and the re-invoicing of tenants, also for complex parameters of lease agreements e.g. allows for the settlement of utilities based on area, meter readings, lump sums, taking into account various structures of metering within the facility, e.g. several levels of meters

Below are sample screens from the NOVO Property Management module

The NOVO PM system allows for a fully automatic settlement of the “service charge” budget, taking into account all parameters of the lease agreements – with one operation in the system, the user receives a full settlement of fees for each tenant, with automatic issuance of, for example, additional charge invoices including detailed calculation of individual amounts as an additional information for the tenant.
The system also allows ongoing monitoring of the use of the operating costs budget from different angles (over time, cost category etc.)

Below are sample screens from the NOVO Property Management module

Thanks to extensive reports presenting data in various cross-sections and ranges, the system user has at any time access to current information e.g. on the level of receivables in all managed facilities, and thanks to the “drill-down” function the user can instantly access detailed information on the level and scope of debt in case of individual tenants. The NOVO PM system also enables generation and monitoring of correspondence with tenants regarding the payment of receivables, as well as the generation and sending of interest notes. In addition, the user may be able to use the additional functionality of extensive, automatic debt collection alerts for contractors – tenants (in the format of e-mail messages), which allows for very flexible definition of both the content and frequency of automatic debt collection alerts sent by the system, which will certainly have a positive impact on the effectiveness of collecting receivables from tenants.

Below are sample screens from the NOVO Property Management module

Cross-sectional reports on securities to lease agreements provided by tenats available in the NOVO PM system enable quick analysis of securities of individual lease agreement by calculating the current required level of security and their expiry dates.
The system proactively enables automatic printing of any calls to tenants regarding e.g. the need to supplement the provided security.
The system also allows you to send automatic email alerts to users about expired or low security

Below are sample screens from the NOVO Property Management module

Lease agreements indexation is fully automatic and intuitive. After uploading the published indexation rates into NOVO PM, the system will automatically start issuing invoices at new, indexed rates, also adding the appropriate alignment item to the next invoice

Below are sample screens from the NOVO Property Management module

The NOVO PM system, thanks to the extensive functionality of document template management, enables automatic generation of various types of correspondence to tenants, in a proactive way printing letters only for those tenants affected by a given topic, e.g. no current security.
The user can use dozens of document templates that are already in the system, or create their own, taking into account the specifics of the client business

Below are sample screens from the NOVO Property Management module

The electronic circulation and approval of purchase documents is an autonomous part of our main NOVO Property Management module. Using this functionality, users have access to an extensive register of contractors / suppliers, with quick addition of new contractors to the system by means of integration with the Central Statistical Office (NIP) database. The system enables the archiving of contracts (and other documents) with suppliers, instant and intuitive addition of a purchase document to the system with the possibility of previewing, on the screen of adding a purchase document, a scan of the purchase document in order to, for example, verify invoice data. The system can send automatic e-mail alerts (notifications about purchase invoices waiting for approval) to people who are in the approval path of purchase documents (per department, cost category, financial limit), and allows to reflect virtually any path of approval in accordance with the client’s internal procedures. An instant preview of the complete purchase document approval history, assigning a purchase document (invoice item) to a specific cost category and budget, a group of rent units, as well as the possibility of integration with the accounting system to automate the posting of approved invoices are additional “flavours” that will certainly users will appreciate. It is also worth adding that it is also possible to parameterize and implement the functionality of Generating transfer packages to the bank for purchase invoices submitted for payment, along with checking the “White List” and the split payment mechanism, along with an appropriate report, which will virtually completely automate the process of managing the circulation of purchase invoices in organization.

Below are sample screens from the NOVO Property Management module