Extensive registers of key data enable efficient work with the NOVO PM module, making property management even more effective. Dozens of fields describing individual special purpose vehicles / property owners, the properties themselves (including plots, GPS locations, contact / registration data, land and mortgage registers, GLA, etc.), tenants and suppliers (including full contact details of contact persons at these contractors), rent units (with the option of locating them on a floor plan, presenting them in units or square metres, grouping them into rent units, linking utility meters, etc.), as well as over 150 parameters for each lease contract, ensure the effectiveness of the NOVO PM module in the daily work of property managers and those responsible for finances in the organisation.

The NOVO PM module automates the process of issuing sales documents, including, for example, sales invoices for hundreds of tenants in a very short time, also in multiple facilities simultaneously (thanks to the Portfolio invoicing functionality), enabling the issuance of many other types of sales documents related to leasing, as well as any invoices for contractors in the case of one-off events. The NOVO PM module also enables the collective generation of corrective invoices, which further streamlines the sales documentation management process, especially when it is necessary to correct multiple sales invoices for multiple contractors/tenants. NOVO PM also allows for the fully automatic generation and sending of electronic invoices to contractors/tenants.

The NOVO PM module automates the process of settling the consumption of all types of utilities and re-invoicing tenants, even for complex lease contracts parameters, e.g. it allows for the settlement of utilities based on floor space, meter readings, flat rates, taking into account various metering structures of the property, e.g. several levels of meters.

The NOVO PM module allows for fully automatic settlement of the service charge budget, taking into account the parameters of lease contracts – with a single operation in the system, the user receives a full settlement of charges for each tenant, with automatic issuance of, for example, additional debit invoices with a printout of a detailed calculation of individual amounts as additional information for the tenant. NOVO PM also enables ongoing monitoring of the use of the operating cost budget in various categories and time frames

Thanks to extensive reports presenting data in various categories and ranges, the user has access at any time to current information on, for example, the level of receivables in all managed properties, and thanks to the "drill-down" function, you can instantly access detailed information on the level and scope of individual tenants' debts. The NOVO PM module enables the generation and monitoring of correspondence with tenants regarding debt repayments, as well as the issuance and sending of interest notes with appropriate reporting for the user. In addition, the user can take advantage of additional functionalities Extended, automatic debt collection alerts or text messages for contractors - tenants (in the form of emails or classic text messages), which allow for very flexible definition of both the content and frequency of automatic debt collection alerts sent by the system, which will certainly have a positive impact on the effectiveness of the debt collection process from tenants

Cross-sectional security reports available in the NOVO PM module enable quick analysis of the security of individual lease contracts, calculating the current required level of security and their expiry dates. The system proactively enables automatic printing of any reminders to tenants, e.g. regarding the need to supplement collateral. The system also allows automatic email alerts to be sent to users, informing them of expiring or insufficient collateral.

The indexation of lease contracts in the NOVO PM module is fully automatic and intuitive. Once the published indexation rates have been entered into NOVO PM, the system will automatically start issuing invoices at the new, indexed rates, adding the appropriate adjustment item to the next invoice.

Electronic circulation and acceptance of purchase documents is an autonomous part of our main NOVO Property Management module. Users of this functionality have access to an extensive register of contractors/suppliers, with quick addition of new contractors to the module through integration with the GUS (NIP) database. The NOVO PM module allows you to archive contracts (and other documents) with suppliers, quickly and intuitively add purchase documents to the module with the option of viewing a scan of the purchase document on the purchase document addition screen, e.g. for invoice data verification. NOVO PM can send automatic email alerts (notifications of purchase invoices awaiting approval) to persons who are in the purchase document approval path (e.g. per department, cost category, financial limit), while allowing virtually any approval path to be reflected in accordance with the client's internal procedures. Instant preview of the full purchase document approval history, assignment of a purchase document (invoice item) to a specific cost category and budget, lease unit group, as well as the possibility of integration with the FK system to automate the posting of approved invoices are additional "goodies" that will certainly be appreciated by users of the NOVO PM module. It is also worth noting that it is possible to parameterise and launch the functionality of generating bank transfer packages for purchase invoices submitted for payment, together with checking the "White List" and the split payment mechanism, along with an appropriate report, which will practically completely automate the process of managing the purchase invoice flow in the client's organisation.

The OCR function enables automatic reading of data from purchase documents sent by the supplier to the client's e-mail address or read from invoices scanned by the reception desk and placed on an internal FTP server. In addition, OCR automatically adds a scan of the purchase document to the archive of documents related to the recorded purchase document

The Purchase Order functionality, as an additional feature for electronic circulation and approval of purchase invoices, allows users to, among other things quickly create purchase orders add any number and format of documents to an order, assign an order to a specific cost category and budget, send automatic email alerts to people in the order approval path (e.g. per department, cost category, financial limit), which, incidentally, can be freely parameterised, and instantly view the full approval history of each order. Once the order has been approved, the NOVO PM module will automatically link the order to the purchase invoice(s), with automatic checking of the cost category, amount (for which the order was approved), budget utilisation (including adding the recorded invoice to the balance) with automatic "forwarding" for additional approval in the event of overruns/discrepancies. Users also have access to an extensive order register, with the ability to analyse data using multiple filters and instantly export reports to .xls format.

The document archiving functionality not only allows you to store all types of electronic versions of documentation (scans, PDFs, photos, etc.) related to your business, but also to perform intelligent contextual searches, e.g. by entering the word "rent", the NOVO PM system will list all documents that contain this word either in the document name or in its content. The module also allows for very flexible parameterisation and use of a document "tree" and, thanks to the intelligent connection between the various module screens, enables very efficient viewing of all documents that have been added to the module on different screens, directly on the Archive functionality screen

Tenants in facilities that use NOVO PM have access to selected data and information from the system via the so-called Tenant Portal, available entirely online. The tenant portal for the NOVO PM module allows tenants to quickly view their settlements for invoices issued for the rental of premises (or other rent units) in the facility, download copies of invoices in PDF format and add data on generated turnover to the system (with the option of viewing how it has changed over time). The manager can instantly publish announcements about the facility's activities on the Tenant Portal. All this is presented in a modern graphic design, with the option of displaying the manager's logo, for example.

The virtual reception desk uses a touch screen to quickly register visitors to tenants in the facility in the NOVO PM module, with virtually no involvement of reception staff. This allows the facility manager to know at any time how many people from outside are in the facility, keep visitor statistics, and, thanks to the possibility of integration with a thermal imaging camera (remote temperature measurement), ensure greater safety for people working in the facility. Lower costs and higher efficiency are key benefits of implementing this functionality, with a positive impact on the image of the facility manager/owner.

The NOVO PM module includes a feature that allows property and asset managers to manage their commercial property portfolio from an ESG perspective by, for example, describing and analysing properties in terms of required and obtained ESG certificates (with different statuses marked on the map, e.g. green, yellow, etc.), sustainable development policies, and the number and scope of amenities available to tenants and visitors in the property. The ESG functionality also enables the planning of sustainable development activities organised by managers for local communities in individual properties. In addition, it is also possible to monitor resource consumption, e.g. all utilities consumed in the facility (e.g. electricity, water, etc.), which will allow for future estimation of consumption trends for individual resources and the introduction of policies such as gradual reduction.

In the NOVO PM module, users can take advantage of dozens of available standard management reports, ranging from the classic rent roll, through an extensive NOI report, reports presenting the rental status of individual rent units, cross-sectional revenue and cost reports (presenting data from different perspectives), as well as reports related to receivables management, lease contract security, budgeting (income and costs), and the efficiency of commercial facilities, for example. Reports in NOVO PM offer extensive data presentation options thanks to advanced filters (in the case of lease contracts or sales documents, for example, the module offers a set of over 20 different filters for analysing data in individual statements). In addition, each report and summary can be transferred to an Excel spreadsheet with a single click, making data processing even more efficient.

The NOVO PM module actively uses advanced AI mechanisms, setting a new standard for innovation. Integration with an intelligent AI agent gives users instant access to knowledge — from user manuals and NOVO PM module usage scenarios to dynamic support for data analysis in the system. Users can easily ask questions, e.g. about current rent rates for a selected tenant, available documents in the archive or settlement details, and AI provides accurate answers in real time. This makes working with the module faster, more intuitive and dialogue-based. NOVO PM thus confirms its position as a technology leader, supporting asset and property managers in their daily property portfolio management.